We are seeking a detail-oriented and organized Office Coordinator to join our team. This position plays a vital role in ensuring the smooth operation of our office through accurate data entry, billing administration, and customer service. The ideal candidate will provide essential administrative support to project managers and contribute to the overall efficiency of our operations.

Key Responsibilities:

• Accurately input and maintain data related to billing, customer accounts, and project records.
• Prepare and issue bills, invoices, account statements, and other financial documentation in a timely manner.
• Maintain and reconcile ledgers and monitor credit balances to ensure account accuracy.
• Investigate and resolve account discrepancies or irregularities in a professional and timely manner.
• Act as a primary point of contact for customer inquiries regarding billing and accounting status.
• Provide administrative and clerical support to project managers, including scheduling meetings, tracking deadlines, and organizing project documentation.
• Coordinate office operations, manage supplies, and ensure a clean and organized workspace.
• Assist with compiling reports and supporting documentation for internal use or client distribution.
• Maintain confidentiality of sensitive financial and customer information at all times.

Qualifications:

• Proven experience in office coordination, billing, accounting support, or administrative roles.
• Strong understanding of basic accounting principles and billing processes.
• Proficient in Microsoft Office Suite (especially Excel) and office management software.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with cross-functional teams.
• High school diploma or equivalent required; associate or bachelor’s degree in business, accounting, or a related field preferred.

EQUAL OPPORTUNITY EMPLOYER

Shermco is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability and conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered.

NO AGENCIES PLEASE

Any unsolicited resumes sent to Shermco from a third party, such as an Agency, including unsolicited resumes sent to Shermco mailing address, fax machine or email address, directly to Shermco System Integration employees, or to Shermco System Integration resume database will be considered Shermco property.  Shermco will not pay a fee for any placement resulting from the receipt of an unsolicited resume.